Planning a successful move to digital care recording
You can always improve upon performance even if your current system does the job just fine. Staying fixed to one method of working has its limitations and it might even suit some businesses better, but there’s a good chance it’s also limiting growth potential. Looking forward to advancements in the way you provide a service will keep you ahead of your competitors, engage staff and enhance the care you give to your residents. Otherwise, before you know it, vulnerabilities can develop that other businesses will have foreseen and taken advantage of.
Digital care recording replaces paper processes with real-time, secure records that can be accessed by authorised staff when needed. Mobile access allows staff to record care at the point of delivery, improving accuracy, reducing duplication, and supporting safer communication across the service.
Mobile benefits
Remote and homeworking capability, automatic data backups, reducing shared computer use and putting an end to queueing for the computer: these are some safety-enhancing, health-conscious and timesaving perks of going mobile. Particularly helpful for reducing shared equipment and improving infection control practices. On top of this, there are additional benefits technology provides that are unique to care management.
CareDocs DSCR enables secure point-of-care recording across your service using mobile devices. Staff can record care in real time, access key information when needed, and managers can oversee activity and permissions from authorised locations — reducing the need to return to the office to complete admin tasks. Overall, it reduces the need to go back to the office to check or back up important work.
Steps to getting ahead
You might be considering introducing mobile technology into your business but are unsure the best way to go about it. Doing so means everyone has to get used to a new way of working, to learn new systems and remember extra steps. It can be a lot of work but investing the time in launching your new technology properly can save hours of unnecessary collective admin work every week.
To get off to the best possible start, here are our five tips for getting the most out of your mobile launch and your staff:
1. Have a clear vision for change
To bring your staff onboard, make sure everybody understands exactly why adjustments are being made and what the benefits are. People generally don’t like change unless they know it will impact them in a positive way.
2. Leadership and management
Lead by example and spend time getting to know the system and putting everything in place. If you don’t put the effort in, you can’t expect your staff to. You’ll be faced with a lot of questions and perhaps even some criticism. How you handle it in the early stages can be make-or-break for instilling confidence in your technology.
3. Communication is key
Adopting new technology can bring with it challenges for new users, such as changes to existing processes. Launch as a team and listen to feedback to acknowledge any weaknesses or unforeseen issues that you will need to address or adapt to. Brainstorming solutions will build interest and get people talking.
4. Employee learning and development
Promote group learning so your staff are all on the same level and nobody is left behind. Ask for volunteers to take on extra responsibility and champion the technology and become a resource for others to learn from. It’s an opportunity for people to step up and show what they can do.
5. Set achievable goals, focus on quality of quantity & reward
It’s important to celebrate success no matter how small, to reinforce the improvements being made from the new ways of working.
By following these steps, you should not only see a successful tech launch with staff engagement, but also a more confident and stronger team who are working to make the business more efficient. It’s important to take your time and to expect challenges. Giving 100% focus is essential, as you’re not just launching a technology, you’re changing the way your business is run.
Using CareDocs DSCR
CareDocs DSCR supports mobile device access, allowing staff to record care using smartphones and tablets.
- Detailed point of care recording.
- Ability to perform care assessments at any location.
- Speech-to-text functionality.
- Uploading staff & resident photos directly from device.
- Viewing key information remotely.
- And more…
We’re passionate about helping care providers improve and succeed through using technology, and work alongside you to help you seamlessly integrate digital systems into your daily workload.
To find out more about how CareDocs can transform your care business, please contact us today on 0330 056 3333 or via email at sales@caredocs.co.uk.
Want more information on mobile care recording?
Check out this free ebook:
Introduction to point of care recording
