CareDocs 2011 – The Next Step
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Why not get in touch? We'll be happy to come to your Home to demonstrate how CareDocs will save you both time and money!Documents and Forms
CareDocs replaces an office-full of filing with a single point of reference for all reports and forms, with existing reports being automatically updated as information is inputted on the system.Staff Records
Staff notices, individual or group messaging, training records, Supervisions and all personal records with levels of access limited as required.Home Management
All your day-to-day records in one place, from mandatory kitchen cooking and ‘fridge temperatures to routine equipment servicing and maintenance schedules, all with automatic reminders. 
What’s New in CareDocs 2011
New Staff Home Page on Logging-In
Staff logging-in to the system will now see a new page incorporating the Message Centre, Home Events, Notice Board and an Online Support/FAQ section, the whole idea being to simplify internal communications and to give more options in communicating with CareDocs.
Message Centre: This area allows you to send messages to other carers in your Home, either individually or in whatever groupings you want.
Home Events: Gives a one click view of all current / past / future Home Events within a default time frame set by you.
Notice Board: To be used as a staff resource with the option of prioritising the importance of your notice by using different coloured pins. You can also decide how long the notice should remain on the board.
On-line support / Frequently Asked Questions (FAQs): Clicking on this icon will connect you to the Internet and directly to the CareDocs support site. This is a special CareDocs subscribers only area and has pages covering:
- Frequently Asked Questions: A place where the answers to the most often asked questions concerning CareDocs will be given and added to as more come in.
- What’s new: Full details of any updates or mends.
- Submit requests: A place for subscribers to let us know what they would like to see on the system, together with the CareDocs response.
- The CareDocs shop: the place to buy Care Plan folders, replacement memory sticks etc on-line.
Resident List
The order in which residents are displayed on the Residents’ Register page can now be changed to be by surname, first name of room number. Whilst it has always been possible to print an Emergency Admissions Pack from this page, you can now choose what details and sections you want to include in this through the program’s Settings section.
Resident’s Name Detail
The Select Photo function has been made quicker in operation.
Personal Details
It is now possible for you to add four additional informatio fields of your own choice to this page. These are added through the program’s Settings page.
Forms and Documentation
A new feature of CareDocs, the Forms section includes a selection of the most often needed paperwork needed by Homes. Many of these forms can be built to automatically include any information you already have for an individual stored on the system and to automatically update as information is added elsewhere.
A selection of forms is included as standard, and subscribers will be able to download further forms and documents from our on-line library as these are added. Subscribers can also request specific forms be included.
Assessment and Care Plan Customisation
You can now switch individual Assessment and Care Plan sections on or off, dependant on your client group, or even a particular individual. It is also possible to create your own manual entry Care Plans, complete with risk bar and heading sections, allowing a greater consistency of layout with existing CareDocs Care Plans.
Individual Assessment and Care Plan sections can now be printed directly from the section, rather than having to go to the Print area.
New Assessments, New Care Plan sections
Clicking on an Assessment section heading in either View Mode or Edit Mode now gives a breakdown of how each question in that section was last answered and has been answered historically.
It is now possible to filter for inclusion or exclusion specific assessment sections, thereby making it easier to address those sections most often re-assessed.
It is also possible to list all the questions due for update, and those questions unanswered, by choosing this option from the Select Assessment menu.
Overall Summary
Another quick and simple visual section with a care needs summary and important sections list. This list can be updated as needs and risks change, making it easy for carers to see the information they require.
Waterlow
Slightly updated, this section allows the generation of a tissue viability report. Answers from other areas of the assessment contribute to this report.
Falls Risk Analysis
This section uses information from various assessment questions, including MUST and Mobility, to enable carers to identify what issues contribute most to the risk of any resident falling, and to account for the management of that risk. It is possible to add a note concerning risk management and effectiveness manually by way of the assessment.
Pain Tool
A number of Homes have requested that they be able to record pain as part of an assessment, using a format familiar to them. This new tool uses a number of questions to assess a resident’s pain experience over time, including their response to pain management and how pain interferes with their daily life. This tool can be used alongside our new Pain Monitoring chart. This has been designed for hour by hour monitoring of pain and is already used in many nursing homes.
‘MUST’
A new visual format to add a full, BAPEN approved ‘MUST’ score that is calculated automatically once both weight and height data is included in a resident’s care file.
Full Assessment
The basic tool to create a complete Care Plan. Full assessments can be personalised by adding or deleting complete sections using the adjacent Options list.
Note also:
- that each assessment question now has a past history of answers attached to it. These are shown at the bottom of each question page.
- Comments added here will now appear as part of the assessment detail on a Care Plan.
- CareDocs now includes a number of free text areas, allowing sections to be added manually and giving greater freedom to adopt a Care Plan to particular circumstances.
Assessment improvements
Critical areas have been simplified and, where it was felt needed, expanded. Many Care Plans are shorter and quicker to read, with brief points used to highlight key information. If a client has minimal needs, this is directly reflected in the text, allowing you to focus on areas of high risk only.
Transfers
This has been improved, made briefer and will allow you to separate out transfer needs more easily. Common transfers and aids are covered, with additional information boxes allowing you to specify details that are pertinent to the client in question. For example, if you need to specify specific sling types and arrangements you can do this directly in the assessment. This allows for personalisation whilst in the middle of easy to use scored or selected assessments. Mobility now covers wheel chair dependency, including clients that can mobilise independently in their wheel chair or those that are only partially dependent on it.
The “Appetite” section has been renamed Appetite and Nutrition
This section covers PEG feeding and will build a Care Plan directly relevant to the risks and needs associated with PEG feeding.
Mental Health Needs
This is a brand new section catering for mental health sites. It covers diagnosis, alcohol and drug abuse plus the basic risks encountered with this client group. This section will also expand over time as practices advance.
Dementia
The dementia section has been expanded substantially with a new focus on the impact on daily living that dementia may have on a client. You can assess, by way of the scoring system used, a client’s level of functioning and general ability to handle tasks, communication and daily life. This Care Plan section can produce lengthy and detailed text with help and general advice relevant to the client being assessed.
Care Plans
Layouts have been made more compact, and it is now possible to switch sections on and off, making easier to personalise each Care Plan. We have found that subscribers have been entering text on an assessment question page, and then losing this when going on to create a Care Plan. These comments will now be carried forward to the created Care Plan.
Body Map
A new wound care record has been added to the system. This is kept as a form within the resident’s forms area. Photographs can be added. It is now also possible to print inactive body maps.
New Charts
CareDocs 2011 comes with a collection of daily observation charts:
- Weight with BMI
- Heart rate
- Temperature
- Blood Pressure
- Respirations
- Glucose
- Epilepsy seizure monitoring
- Pain monitoring
All these have been designed to be both quick and easy to use. They can be set so that critical changes are recorded in the Daily Occurrences section of the program, making such events more visible to staff.
In addition to these, the Care File now has a Forms tab that can include food monitoring, fluid balance, a stool chart and a turning chart.
Home’s Diary
This area has been made completely overhauled to be easier, quicker and more intuitive in use. It now operates more like the Daily Occurrence section, with the ability to filter events and start/end dates. It is now also possible to add specific default text to each event by completing templates in the Daily Occurrence section in Settings.
Staff Training
This area of the program has also been overhauled and simplified. Clicking on Training in the Staff section shows that individual’s existing training record. New Courses can be selected and added to the list, highlighted and then updated with full training details.
Settings
This area has been re-designed to be easier to use. It is now possible to decide security settings by role as well as by individual, and to set default levels of access of your own choice for groups of Staff. This area now also controls the allocation of security levels for the Forms section. It is now possible to choose your own font, size and style for all parts of the CareDocs system from the Settings area.
Logging Out
Should a user be automatically logged-out of the system, CareDocs will now automatically return the user to where they were before the log-out occurred.